July – August – September – October – November – December
January – February – March – April – May – June
July 2022
| Item | Responsibility |
| 1-Jul | Start of the 2022/2023 Toastmaster Year: Club and District Officers start their new roles | Clubs, Area, Division, District |
| 1-Jul | Start of Distinguished District, Division, Area and Club Programs | Clubs, Area, Division, District |
| 1-Jul | Area Directors follow up with Clubs that have not submitted their Officer Lists to WHQ | Area |
| 1-Jul | Area directors contact and/or visit Clubs to set up 1st round Club Visits | Area |
| 12-Jul | Renew Zoom Accounts | District Director |
| 15-Jul | District leader list along with signed District leader Agreement and Release Statements to be submitted to TI | District |
| 15-Jul | Approved Realignment to be sent to Toastmasters International | District |
| 15-Jul | Submit District Calendar for the year to TI | District |
| 16-Jul | Club Quality Tools Training | District |
| Jul 1 – 31 | Membership Growth Contest | District |
| Jul 30-31 | Club Officers Training | Clubs, Area, Division, District |
| Jul 1 – 31 | Complete installation of club officers | Clubs, Area |
| Jul 1 – 31 | District Directory to be updated and circulated | District |
| Jul 1 – 31 | Appointment of Club Coaches for struggling clubs | District |
| 31-Jul | District Ex com meeting to decide on contests | DD, Admin Manager |
August 2022
| Item | Responsibility |
| 1-Aug | Promote the “Smedley Award” Membership Contest, Aug. 1 – Sept. 30 | Clubs, Area, Division, District |
| 1-Aug | Start the renewal drive with incentives | Clubs, Area, Division, District |
| August | Add Division wise Brain storming sessions for Club Growth | Distirct, division and areas |
| Aug 1-20 | District Ex com meeting to decide on contests | DD, Admin Manager |
| August | Division and Area Director Training | Area, Division, District |
| August | Finalize DD, PQD and CGD Teams plus PR and Admin Teams | Trio + Managers |
| August | Start Area Director visit with available clubs | Clubs, Area |
| August | Publisize District Awards (DD, PQD, CGD, PR) | District |
| Aug 17-30 | Division Council meeting | Division |
| 20-Aug | Deadline for clubs to submit their Success Plans to the area directors | Clubs |
| 25-Aug | Deadline for Areas to submit their Success Plans to the Division Director and District Director | Area |
| 30-Aug | Deadline for Divisions to submit their Success Plans to the District Director | Division |
| 31-Aug | Complete and submit year end audit report for previous year | District |
| 31-Aug | Documents of previous administrative year due to World Headquarters | District |
September 2022
| Item | Responsibility |
| September | Open House Months – Promote September/October as Toastmasters Months | Clubs |
| September | Special Theme Meetings – Clubs host a special theme meeting event in September or October | Clubs |
| September | Reiterate that Clubs collect and submit Membership Dues online to TI | Clubs |
| September | Area directors begin to submit club visit reports online to TI | Area |
| September | Promote the “Smedley Award” Membership Contest, Aug. 1 – Sept. 30 | Clubs, Area, Division, District |
| 9-Sep | District Executive Committee Meeting | District |
| 10-Sep | Virtual Distict Council Meeting | District |
| 30-Sep | Deadline to submit Membership Applications to TI for TI’s “Smedley Award” Membership Contest | Clubs |
| 30-Sep | Deadline for submission of Round 1- Club Officer Training (COT) to TI for DCP Credit | District |
| 30-Sep | Deadline for submission of Division and Area Directors Training Report | District |
| 30-Sep | Deadline for submission of District Budget | District |
| 30-Sep | Deadline for submission of District Success Plan | District |
| 30-Sep | Deadline to submit membership dues online to TI | Clubs |
October 2022
| Item | Responsibility |
| October | Club Open Houses | Clubs |
| October | Club Special Theme Meetings (Special Event opportunity for Club PR) | Clubs |
| October | Reminder to clubs with semi-annual election to form their Election Nomination Committee | Clubs |
| September – October | District Wide In person event | District |
| 15-Oct | Appointment of District Nomination Committee (Leadership Chair) | District |
| 15-Oct | Appointment of District Audit Committee | District |
| Oct 17-18 | Educational Workshops (judges training and speech contest training) | District |
| 31-Oct | Contest notification from PQD (as per Speech Contest Rulebook Clause 3(B)) | District |
| 31-Oct | Submit Quarter 1 Profit and Loss Statement to TI | District |
| 31-Oct | Area Directors submit Club Visit Reports District deadline | Area |
November 2022
| Item | Responsibility |
| November | Elections for Clubs electing Officers semi-annually held during first meeting in November | Clubs |
| November | Area Council meeting | Area |
| November | Club Contest (International Speech & Table Topics) | Clubs |
| 15-Nov | Appointment of members of DLC | District |
| 30-Nov | District Leadership committee – call for candidates | District |
| 28-Nov | Deadline for Area Directors Reports (first round) for credit in the Distinguished Area Program | Area |
December 2022
| Item | Responsibility |
| December | Formation of District Alignment Committee | District |
| December | Club Contest (Tall tale & Evaluation contest) | Clubs |
| 17-Dec | District Executive Commiittee Meeting | District |
| 17-Dec | Town Hall meeting | Clubs, Area, Division, District |
| 31-Dec | Deadline for clubs who elect officers semi-annually to submit Club Officer Lists to TI for DCP credit | Clubs |
| 31-Dec | Club contests MUST be completed | Clubs |
| The year is halfway completed! Celebrate what you have accomplished! | Clubs, Area, Division, District |
January 2023
| Item | Responsibility |
| January | Division Council meeting | Division |
| January-March | Area directors begin 2nd round club visits and submit reports online | Area |
| 1-Jan | Renewal drive launch with incentives | District, Division, Area, Club |
| 1-Jan | Call for Appointed positions applications for 2021-2022. Send to District Director. | District |
| 3-Jan | Candidate declarations due to District Leadership Committee | District |
| Jan 15-Feb 28 | Area Contests | Area |
| Jan-Feb | Second Round District Club Officer Training (Jan-Feb) | Clubs, Area, Division, District |
February 2023
| Item | Responsibility |
| February | Reminder to Corporate Clubs to talk to Accounting Dept. for renewals and March | Clubs, Area |
| February | Area directors conduct 2nd round club visits and submit reports online (target April 30) | Area |
| February | Area Council meeting | Area |
| February | Promote “Talk Up Toastmasters” Membership Contest, Feb. 1 to Mar. 31 | Clubs, Area, Division, District |
| February | Second Round District Club Officer Training (Jan-Feb) | Clubs, Area, Division, District |
| 15-Feb | Submit mid-year Audit Report and related financial records to TI | District |
| 28-Feb | Area contests MUST be completed | Area |
| 28-Feb | Deadline for Areas and Divisions to forward Realignment Proposal | Area, Division, District |
| 28-Feb | Deadline for officer training to count towards DCP | Clubs, Area, Division, District |
March 2023
| Item | Responsibility |
| March | Area directors conduct 2nd round club visits and submit reports online (target April 30) | Area |
| March | Club Open Houses | Clubs |
| March | Club Special Theme Meetings (Special Event opportunity for Club PR) | Clubs |
| Feb – Mar | In person district wide event | District |
| March | Division Contests (International Speech & Table Topics) | Division |
| March | Club Officers prepare proxy/credentials for District business meeting in May | Clubs |
| March | District Executive Commiittee Meeting | District |
| 1-Mar | Reiterate that Clubs collect and begin to submit Membership Dues online to TI | Clubs |
| 20-Mar | DLC notifies District Director of nominated candidates | District |
| 31-Mar | Deadline for the clubs to send entries for Video Speech Contest | Clubs |
| 31-Mar | Deadline to submit Membership Applications to TI for “Talk Up Toastmasters” Membership Contest | Clubs, Area, Division, District |
| 31-Mar | Deadline for clubs to appoint Nomination Committee (for Club Officer Elections) | Clubs |
| 31-Mar | Deadline for Areas and Divisions to forward Realignment Proposal | Area, Division, District |
| 31-Mar | Deadline to submit membership dues online to TI | Clubs |
April 2023
| Item | Responsibility |
| April | Open House Months – Clubs host Spring Open Houses | Clubs |
| April | Special Theme Meetings – Clubs host a special theme meeting event in April – June | Clubs |
| April | Area directors conduct 2nd round club visits and submit reports online (target April 30) | Area |
| April | Club Officers prepare proxy/credentials for District business meeting in May | Clubs |
| April | Division Contests (Tall tale & Evaluation contest) | Division |
| 1-Apr | Publish Nomination Committee Report | District |
| 30-Apr | Submit quarter 3 Profit and Loss Statement to TI | District |
May 2023
| Item | Responsibility |
| May | Area Council meeting | Area |
| May | Division Council meeting this month | Division |
| May | Promote “Beat the Clock” Membership Contest, May 1 – June 30 | Clubs, Area, Division, District |
| May | Elections for 2023 – 2024 Club Officers held during first meeting in May and submit 2023 – 2024 Club Officer List to TI (Target May 31) | Clubs |
| May | District Evaluation Contest | |
| May | District Humorous/Table Topics Contest (one of them) | |
| May | District Executive Committee Meeting TBC | District |
| May | District Table Topics Contest | Clubs, Area, Division, District |
| May | District Council Meeting TBC | District |
| May | District International Speech Contest and Table Topics contest TBC | Clubs, Area, Division, District |
| May | Deadline for submission of Round 2- Club Officer Training (COT) to TI for DCP Credit | District |
| May | District 122 Annual Conference (TBC) + International Speech Contest | Clubs, Area, Division, District |
| 31-May | Deadline for Area Directors Reports (first round) for credit in the Distinguished Area Program | Area |
June 2023
| Item | Responsibility |
| June | Club Officers (Out/Incoming) to meet transition and Club Success Plan | Clubs |
| June | Dispatch of awards | District |
| June | Area/Division Directors (Out/Incoming) to meet transition and Area/Division Success Plan | Area |
| June | Complete education requirements and submit award to TI | Clubs |
| 24-Jun | Town Hall meeting | Clubs, Area, Division, District |
| 30-Jun | Deadline to submit 2023 – 2024 Club Officer List to TI for DCP Credit | Clubs |
| 30-Jun | Deadline to submit Membership Applications to TI for TI’s “Beat the Clock” Contest | Clubs |
| 30-Jun | Deadline For completion of Distinguished club, Area, Division & District program goals | Clubs, Area, Division, District |
| 30-Jun | End of 2022-23 Toastmasters Year | Clubs, Area, Division, District |
| Congratulations and Thank You for a Successful Year! Celebrate! | Clubs, Area, Division, District |